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January 12, 2024 Greetings, everyone! We have included some registration tips for you! Registration for both Early and Standard Start spring classes is open through January 30. See the Registration Tips section below. Our fall Standard Start classes are now complete. Grades will be posted on January 18. Our spring Early Start classes are underway. Standard Start classes begin on January 17. See the close-out details for fall and start-up details for spring in This Week at NCVPS below. Please forward this e-lert to any stakeholders who may need it. They can subscribe to the e-lert here. Registration Tips Here are a few helpful tips as you register: Make sure you’re enrolling in the correct semester. We have summer, fall, spring, yearlong, early standard, and standard start options. Be sure to add the IEP modifications as you enroll students with IEPs. Use the search feature in our registration system to find the courses you are looking for. Similar to PowerSchool, Math is 1-4. World Languages and English are I-IV. Our OCS courses have “blended” in the course title, and our co-taught intervention courses have “co-teaching” in the course title. Download an enrollment report when you’re done registering for the day. Check to see if they’re enrolled or waitlisted. Understand our waitlist. Our instructional directors use the waitlist to determine if they need to open a new section of the course or increase the capacity of an already opened section. We will likely have a few courses end up on our course capacity list. Popular demand and teacher limitations drive this list. Students waitlisted for those courses may have a difficult time getting a seat in the course. Download an enrollment report each day that you register to keep up to date on enrollment status. Students will be able to access their courses on the first day of NCVPS classes. Check our calendar for Early and Standard Start Dates. They have easy access through NCEdCloud with their Rapid Identify accounts. If you are at a school where students do not use NCEdCloud, you can access their usernames and passwords in an enrollment report. NCVPS does not send usernames and passwords to students. If your students are logging in directly to Canvas, be sure they are using the NCVPS Canvas link. This Week at NCVPS Fall Block Classes Fall Early Start classes ended in December, and fall Standard Start classes ended on January 10. See our End of Semester Reminders for all the details on closing out fall classes. Spring Semester Enrollment Registration is still open for Spring 2024. The last day to register for both Early Start and Standard Start classes is January 30, 2024. As our Standard Start fall classes come to a close, let’s start our preparations for Spring 2024. Funding for Spring 2024 If your district or charter school has exhausted its state allotment for NCVPS registration, you may apply to use NCVPS reserve funds or use local monies with our flexible funding option. What’s the difference between the two? Let’s take a look. NCVPS Reserve Funds It does not cost your district or charter school to use NCVPS reserve funds. This is a great option for schools that have exhausted their allotted funds. Your enrollments will still count in your allotment totals, and you may see your allotment go up a bit next year. As part of its allotment formula, DPI uses a four-year average of enrollments to determine your allotment projection each year. Flexible Funding Option Districts and charter schools may use other funds to pay for NCVPS enrollments. Districts may use local funds, federal funds, special state reserve for children and youth with disabilities, and ADM contingency reserve. Enrollments made with these funds will not be counted toward next year’s projected enrollments. Click on the links above to begin the process. The requests must come from a district supervisor or charter principal. Contact Information Let’s make sure your school’s primary contact information is up-to-date in our registration system. If you’re new to NCVPS, we call this role the e-learning advisor, or ELA. School ELAs should make sure their contact information in the NCVPS registration system is correct. If you are no longer serving in the ELA role, please have the new ELA update the contact page in our registration system. Our teachers will need school contact information right away. See our Updating ELA Contact Information guide for help. Important Dates Mark your calendars! We have these important dates for you: Spring Early Start Classes First Day of Early Start Classes: January 3 Last Day to Drop: January 17 Last Day to Add: January 30 Last Day of Class: May 3 Final Grades Reported: May 16 Spring Standard Start Classes First Day of Standard Start Classes: January 17 Last Day to Drop/Add for Standard Start: January 30 Last Day of Class: May 10 Final Grades Reported: May 23 E-lert Subscription We regularly send news and updates to schools and districts in our NCVirtual E-lert. Subscribe here. NCVPS Open House We host online open-house events throughout the year. These events are open to both current and prospective students and parents. School personnel new to our program are invited to attend, as well. We have two upcoming events: January 16 at 6 p.m. January 18 at 11 a.m. See our Open House page for registration details, and please share with parents. Getting Started Please visit our Getting Started Page for Schools page for all your resources, and direct students to our Getting Started as an NCVPS Student on or before the first day of class. Parents can check out our Parent Resource Center. Weeks 1 & 2 – Access Check The first two weeks pass by quickly, and there are several important action steps to take for your NCVPS students. See our Weeks 1 & 2 – Access Check and Enrollment Options for all the details. E-learning Advisor Orientation We have an E-learning Advisor Orientation course. This course will help support you in the role of E-Learning Advisor. Learn about the funding formula, the registration process, our grading policy, and how to best support your online students. You can access the course 24/7. Professional Development Our Digital Transition webinar series shares best practices for supporting students learning online. Participants leave with a toolkit of resources to bring to your face-to-face classroom into the virtual world. The TOT (Teacher Online Training) Course is NCVPS’s FREE professional development program designed to prepare and support educators as they work in online and remote learning environments. Please share both programs with the teachers in your school! All educators are welcome to participate! Virtual Support Center The Virtual Support Center helps students, e-learning advisors, school and district staff personnel, NCVPS teachers, and parents. Recent Highlights Digital Transition Webinar Series Attention All Educators: Join us for the December 2024 Digital Transition Webinar Series lineup. The webinars continue to be varied with topics for everyone! Always free. Always beneficial! AP Join Codes Our teachers shared their AP Join Codes with students during the first week of class. If students enrolled late or don’t remember the code, have them ask their NCVPS teachers again. See our full announcement here. Sharing IEP Accommodations with NCVPS Teachers We have a new process for sharing IEP accommodations with your NCVPS teachers, and we have an action step that requires your attention. See our IEP Accommodations announcement. Level Up with NCVPS NCVPS has four programs that will enhance your professional educational journey! North Carolina teachers have been transforming teaching and learning by engaging with our developmental and transformational programs. We aim to help educators bring innovation to their classrooms, schools, and districts. Let NCVPS help you elevate your work and campus. Start by choosing the program that’s right for you! Professional Development Courses Our Professional Development courses sharpen teaching skills. Courses are offered in a self-paced format. Digital Transition Webinar Series Navigate the shift to online and hybrid teaching digital with our Digital Transition Webinar series. Partnership Course Program In our Partnership Course Program, we provide the online courses and your district or school provides the teacher. Virtual Schools Network If you are part of a local virtual academy, join our Virtual Schools Network for resource-sharing and collaboration. Current Reporting What Grades Are Currently Posted? January 11 – Early Start Day-5 No-Show Report Posted in the NCVPS Registration System What’s Next on the Schedule? January 18 – Final Grades for Standard Start Classes Posted in the Registration System January 18 – Early Start Spring Block and All Yearlong Progress Reports Posted in the NCVPS Registration System Progress Report Action Steps What should your action steps be with our progress reports? We’re glad you asked! Visit our Progress Report Action Steps page for all the details. A Snapshot of NCVPS Grading Guidelines See our Snapshot of NCVPS Grading Guidelines for a quick overview of NCVPS’s grading and testing policies and procedures. Please note that NCVPS teachers must adhere to the NCVPS grading guidelines, practices, and procedures which can be found in our Grading and Testing Quick Reference Guide. NCVPS teachers cannot adjust their NCVPS grading guidelines, practices, and procedures based on a local school’s or district’s policy. Reporting Overview See our Grades and Testing Quick Reference Guide for an overview of our reporting. We have details on our Student Status (No-Show) Reports, Progress Reports, Final Grade Reports, and how we calculate grades. News Archive Reserve and Flexible Funds Requests Co-Teaching/Blended Course for Our Classroom Teachers NCVPS In-Real-Time Pilot AP Join Codes No-Show Reporting CTE Internships  OCS Enrollments – Adding a Second Classroom Teacher TOT2 (Teacher Online Training) Registration Is Open Did you miss an e-lert? Check out our previous news items and updates below. School Support Links 2023-2024 Guide Grade Reporting Office Hours Edvantage Tutoring Home and Private Schools ELA Orientation Student Life Get Involved! NCVPS offers many ways students can participate in extra-curricular activities. Check out our Culture Cafe series, the iWorkNC speaker series, our various clubs, and free tutoring! See our Student Life page for details. Connecting with Parents As virtual learning has become a part of everyday learning for most families across North Carolina, many parents, guardians, and mentors continue to struggle with how to support their online learners in blended and online classes. To provide resources and strategies for how to support not only our NCVPS students, but all online learners in North Carolina, NCVPS has created two Supporting Online Students (SOS) video courses in Canvas. Both courses are free, open to the public, and do not require login credentials. Please share both links with your educational communities and parent networks.  Supporting Students – All NC The first course, Supporting Online Students – All NC, is general in nature and is designed for parents, guardians, and mentors of any student who is participating in a blended or online course or is enrolled in a fully online program regardless of school or grade level. Supporting Students – NCVPS The second course, Supporting Online Students – NCVPS, is specific to NCVPS and includes specific examples, demonstrations, and resources for NC Virtual parents, guardians, and mentors. Get Our Apps! NCVPS has a mobile app, and Canvas has two mobile apps and a web portal. What does each one do? We’re glad you asked! Here you go: NCVPS App: Stay connected with what’s happening at NCVPS. Think of these as “front office” notifications. Canvas Apps and Web Portal: Connect with a student’s course, see grades, due dates, pacing guides, and message the teacher. Check out the guide on our Mobile Apps page to see when and where it’s best to use each app or portal. Mobile Apps Thank you, everyone! Your North Carolina students appreciate your dedication and hard work! {View as Webpage} | Subscribe

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