Traditional office workplaces are outdated. With the increase in remote and hybrid work schedules, the workspace needs for employees has also changed.
It’s now crucial for offices to adapt to their employees’ new schedules, not vice versa. This is where an online book system comes in.
Online room and desk booking systems allow employees to reserve common spaces such as desks, private rooms, and conference rooms in advance or on the spot. Employees can snag their favorite desk ahead of time or book a conference room for their meeting with the perfect amount of space. Plus, the fully automated system tracks your team’s preferences, trends, and lets you know which office equipment is being used and what isn’t.
There are several key benefits you’ll notice when you implement a room and booking system into your office, like maximized space management, increased productivity, and more.
The Benefits
- Save Space
How much valuable space are you wasting on empty desks and unused meeting rooms? With a room and desk booking system, you’ll know for sure if you’re maximizing the use of your workspace and where you should make changes based on usage trends and demand. Some systems, like Roomio, offer stats and reports that can inform your decisions as you reevaluate your space. You could even reduce real estate costs and save on office equipment like desks, chairs, and monitors that may have gone unused otherwise.
- Create a Flexible Workspace
Room and desk booking systems give your employees a chance to choose a workspace that fits their specific needs, whether that’s two monitors, a printer, or extra space. They’ll also be able to reserve their workspace ahead of time and edit their reservation at any time if plans change. This new flexible workspace can help you meet the needs of your team and adapt your equipment, desks, and office space based on demand.
- Boost Employee Satisfaction
People work better and are happier when they’re comfortable in their work environment. Minor inconveniences like cramped spaces, ill-equipped desks, and unavailable meeting rooms can seriously lower employee satisfaction and impact productivity. Letting your employees choose their favorite workspaces and decide what works best for them can avoid these issues and allow everyone to work in their optimal environments. Plus, a change of scenery or new workspace every now and then can offer a fresh perspective and prevent burnout from settling in.
- Increase Efficiency
Room and desk booking systems can offer key insights into the way your office functions. How many meetings are scheduled in the conference rooms each week? What equipment do employees prefer at their desks? How are hybrid workers utilizing the office space? Knowing your office’s habits and trends leads to better decision making and solves challenges your employees face every day. With less hiccups slowing you down, your employees will have more time to collaborate, meet, and connect.
What to Consider When Choosing a Solution
Before implementing a room and desk booking system like roomio, it’s important that you evaluate your needs and the features that are crucial to your team. How important is social distancing to your workplace? Will a booking system integrate with your company’s frequently used software, like Google Workplace, Microsoft Outlook, or Slack? Do you want other amenities—like parking spaces, private rooms, or lockers—to be included in your booking system?
Finding the system that works best for your office may take time but will be worth it in the long run when you create an automated, optimal workspace for you and your team.
Here’s Where Roomio Can Help
Your search for the perfect room and desk booking system doesn’t have to be difficult. roomio offers booking and digital reservations solutions that help you adapt to the modern way of working. With roomio, you can optimize space management, increase your office’s efficiency, and create a comfortable environment for your team. Plus, the platform allows you to book rooms, reserve desks, and filter through available amenities from anywhere and at any time. From the app, you’ll be able to choose your personal preferences like lighting, stationary, dual monitors, and even specific chairs to pick the right desk for your workday. Whether you prefer to work with others, in common spaces, or meet in conference rooms, roomio gives you and your team the flexibility to choose an optimal workplace.
A well-organized office leads to more efficient work, more productive employees, and less wasted space.
Source: Plato Data Intelligence
